Privacy Policy

At EmailMCP, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

1. Information We Collect

Information You Provide

• Account Information: Email address, name (optional)
• Email Content: Messages you send to EmailMCP
• Memory Data: Information you ask us to remember
• Task & Reminder Data: Tasks and reminders you create
• Payment Information: Processed securely by Paddle (we don't store card details)

Information Collected Automatically

• Usage Data: Request counts, feature usage, response times
• Device Information: Email client type (from headers)
• Log Data: IP address, timestamps, error logs

2. How We Use Your Information

Purpose	Data Used
Provide the Service	Email content, memory data
Send AI responses	Your email address
Process payments	Payment info (via Paddle)
Send reminders	Reminder data, email address
Improve the Service	Aggregated, anonymized usage data
Provide support	Account info, relevant logs
Send updates	Email address (with your consent)

3. How We Process Your Emails

When you send an email to EmailMCP:

1. Your email is received by our secure servers
2. The content is processed by our AI system (Claude by Anthropic)
3. Required tools are executed (search, memory, etc.)
4. A response is generated and sent to you
5. Email content is stored temporarily for conversation context

4. Data Retention

• Account Data: Kept while your account is active
• Email Content: Retained for 90 days for conversation context
• Memory Data: Kept until you delete it or close your account
• Reminders/Tasks: Kept until completed/deleted or account closure
• Logs: Retained for 30 days

After account deletion, your data is permanently removed within 30 days.

5. Data Sharing

We share your data only with:

• Anthropic (Claude AI): To process your requests and generate responses
• Mailgun: Email delivery infrastructure
• Paddle: Payment processing
• Fly.io: Cloud hosting provider
• BrightData: Web search and scraping (for search requests only)

We do NOT sell, rent, or share your personal data with third parties for their marketing purposes.

6. Data Security

We implement security measures including:

• Encryption in transit (TLS/HTTPS)
• Encryption at rest for sensitive data
• Secure authentication (magic links, no passwords stored)
• Regular security audits
• Access controls and monitoring

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

7. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correct: Update inaccurate information
• Delete: Request deletion of your data
• Export: Receive your data in a portable format
• Object: Opt out of certain data processing
• Restrict: Limit how we use your data

To exercise these rights, email us at hello@emailmcp.co.

8. Cookies

Our website uses minimal cookies for:

• Authentication: To keep you signed in
• Preferences: To remember your settings

We do not use third-party tracking cookies or advertising pixels.

9. Children's Privacy

EmailMCP is not intended for users under 18 years of age. We do not knowingly collect information from children. If we discover we have collected data from a child, we will delete it promptly.

10. International Data Transfers

Your data may be transferred to and processed in countries outside your own. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses where applicable.

11. GDPR Compliance (for EU Users)

If you're in the European Union, you have additional rights under GDPR:

• Right to lodge a complaint with a supervisory authority
• Right to withdraw consent at any time
• Right to data portability

Our legal basis for processing your data is:

• Contract: Necessary to provide our Service
• Legitimate Interest: To improve and secure our Service
• Consent: For optional communications

12. California Privacy Rights (CCPA)

If you're a California resident, you have the right to:

• Know what personal information we collect
• Request deletion of your personal information
• Opt out of the sale of personal information (we don't sell data)
• Non-discrimination for exercising your rights

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our Service. Continued use after changes constitutes acceptance.

14. Contact Us

For privacy-related questions or to exercise your rights:

Grew Oy
Business ID: 3121383-4
Helsinki, Finland
📧 Email: hello@emailmcp.co
🌐 Website: https://emailmcp.co